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OOLOGAH UPPER ELEMENTARY

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Handbook

Oologah-Talala Upper Elementary School

Student Handbook 2024-2025

Empowering Every Child:

Academic Excellence, Social Thriving, Emotional Growth


Welcome from Our Principal

Welcome to Oologah Upper and Lower Elementary Schools! This handbook is a vital resource designed to guide both parents and students through a successful school year. We encourage everyone to read and understand its contents, as it outlines our expectations for all members of our school community.

Our dedicated staff holds high expectations for both achievement and behavior, fostering an environment where every child can reach their fullest potential. We believe that strong communication between the school and home is paramount to success. High expectations, consistent support, and open communication form the foundation for a thriving school year.

Hilary Morsey, Upper Elementary Principal


Contact Us

Have questions? Here are the key phone numbers for Oologah-Talala Schools:

  • Oologah-Talala Schools Main Line: 443-6000
    • Upper Elementary School: 443-6000, ext. 6041
    • Lower Elementary School: 443-6000, ext. 6141
    • High School: 443-6000, ext. 6211
    • Middle School: 443-6000, ext. 6151
    • Superintendent: 443-6000, ext. 6080
    • Enrollment: 443-6000, ext. 6055
    • Transportation: 443-6000, ext. 6087
    • Child Nutrition: 443-6000, ext. 1007
  • State Safe Call: 1-877-723-3225

School Hours

Please note our building hours to ensure student safety and timely arrival.

2nd - 5th Grade: 8:00 AM - 2:55 PM

Building Opening Times:

Upper Elementary: 7:15 AM

Important: Do NOT drop students off before the buildings are open. Upon arrival, students should report to the cafeteria and will be released to classrooms at 7:50 AM. Classes begin promptly at 8:00 AM.


Our School Identity

Mascot: Mustangs

Colors: Blue and Gold


Non-Discrimination Policy

The Oologah-Talala Independent School District #4 is committed to providing an inclusive environment and does not discriminate on the basis of race, color, national origin, gender, age, or qualified handicap.


Family Educational Rights and Privacy Act (FERPA)

Oologah-Talala Public Schools fully complies with the regulations outlined in FERPA. This means that all parents (including those who do not have custody of their children) and all students have the right to inspect and review all official school records pertaining to the student.


Visitors on Campus

For the safety and security of our students, visitor access to campus will be extremely limited. Your cooperation helps us maintain a secure learning environment.

  • Teacher Meetings: If you wish to meet with your child’s teacher, please arrange your visit during their planning period, before students arrive in the morning, or after school. Drop-in appointments will not be allowed.
  • Check-In: All visitors must report to the office immediately upon arriving at school.
  • Visitor Badges: Authorized visitors will be issued a visitor’s badge that must be worn throughout their stay at school.
  • Underage Guests: No underage guests are permitted unless they are accompanied by an adult.
  • Restricted Areas: Visitors will not be allowed to go to the cafeteria or playground.
  • Birthday Celebrations: Individual birthday celebrations for students are not permitted. The school will celebrate all students’ birthdays each month, with snacks provided by the office.

Our Mission

Oologah-Talala Public Schools, inspired by a tradition of excellence, is committed to the shared responsibility of preparing all learners for productive, responsible citizenship in an ever-changing world.


Daily Observances

Pledge of Allegiance:

Scheduled daily during morning announcements.

Moment of Silence:

In accordance with Senate Bill 815, we observe approximately one minute of silence daily during morning announcements for reflection, meditation, prayer, or other silent activities.


Student Conduct & Responsibilities

Learning proper behavior, cooperation, respect, and self-discipline are crucial aspects of a child's educational development. Our school plays a vital role in assisting students with self-discipline, and we expect students to actively work towards acquiring these traits. Cooperation between home and school is essential for student success. We promote positive character traits through various education programs and adhere to Board of Education policy 4.10 regarding student conduct.

Student Responsibilities

Each Oologah-Talala Public School student is personally responsible for maintaining a safe and positive learning climate by:

  • Being respectful to other students, school staff, and visitors.
  • Doing their best in lessons and extra-curricular activities.
  • Using self-control at school and all school activities.
  • Respecting school property and using materials properly.
  • Respecting the property of others.
  • Using appropriate language.
  • Being a good citizen at school and in the community.
  • Following all school rules.

Parent Responsibilities

To support your child's education and the school environment, we expect parents to:

  • Ensure your child is in school on time, properly rested, nourished, and attending regularly.
  • Provide your child with the necessary school supplies.
  • Respond to communications from the school regarding your child.
  • Take an active part in your child’s education by monitoring homework/makeup work completion and attending school functions.
  • Make learning a priority in your home.
  • Support the school in its efforts to maintain proper discipline.

School Responsibilities

You can expect Oologah-Talala Upper Elementary School to:

  • Provide a safe and positive learning environment for each student.
  • Keep you informed of your child’s individual progress.
  • Keep you informed of events in individual classrooms and the school as a whole.

Student Admissions & Records

Custodial and Non-Custodial Parental Rights

A parent awarded legal custody by court action must file a copy of the current court decree with the school. If the custodial parent wishes the child to be released to a non-custodial parent, appropriate written instruction must be filed. Unless a court decree states otherwise, both natural parents have the right to view student records, receive progress reports, and participate in parent-teacher conferences (not necessarily together). School communication will primarily be with the custodial parent.

Admissions Requirements

Admission requirements are set forth by the "Oklahoma School Code."

  • Pre-Kindergarten: Children at least four (4) years of age but not more than five (5) years of age on or before September 1, who have not attended public school kindergarten, may enroll in a full-day, non-compulsory, early childhood program free of charge.
  • Kindergarten: Children must be five (5) years of age on or before September 1 of the enrollment year.
  • First Grade: Children must be six (6) years of age on or before September 1 of the school year.

Required Documentation for Enrollment:

  1. Authority for Birth: Documentation verifying school age (e.g., Birth Certificate, Attending Physician’s Certificate, Permanent School Record, Family Bible, Parent Statement, Last Year’s Attendance Register). Birth Certificates are required for first-time PreK, Kindergarten, and First Grade enrollees.
  2. Basis of Admission: Proof that the student meets criteria for admission (e.g., parents are district residents, valid transfer, 9-12th grade pupil residing in an elementary district, non-resident tuition payment).

The Superintendent or designee manages all admission applications and ensures requirements are met. Proof of residence is required for enrollment.

Release of Information

  • General information needed for enrollment in another school district can be released without written consent.
  • Individual evaluations, anecdotal records, test results, learning plans, and eligibility require written permission from a parent/guardian or eligible student before release.

Student Records

Health and academic records are maintained for each regularly enrolled student. Parents may view records upon request to the counselor or principal. Please notify the school of any changes to personal information (parent names, addresses, occupations, phone numbers, emergency contacts). In accordance with HIPPA and FERPA regulations, health records are stored separately from educational records.


Child Nutrition Program

All students are required to eat in the cafeteria or bring their own meal from home. Reduced and free meal forms are available at the beginning of the year and throughout the year in the Attendance Office for those who qualify through the National School Lunch Program. Meal payments can be made via the school's PayPal account or by sending money with the student.

Cafeteria Charges

  • A low balance notice will be issued at the point of sale when an account reaches $5.00 (up to five dollars per child in the family is allowed).
  • No charges are allowed beyond $30.00; however, children will be offered an alternative lunch.
  • Parents experiencing difficulty paying for meals should contact the Child Nutrition Office at 443-6000 ext. 6213.

Academics & Learning Resources

Computers & Internet Use

Students have access to computers and the internet for legitimate school activities. We acknowledge both the positive and negative aspects of internet access. To protect students, we utilize software that monitors and blocks access to unacceptable content. We believe the educational benefits of internet access (information resources, collaboration opportunities) outweigh the disadvantages.

  • Schools will instruct students on appropriate online behavior.
  • Students are supervised and instructed on appropriate internet usage.
  • Misuse of internet access may result in disciplinary action.
  • If a student unintentionally encounters undesirable content, they must immediately inform a teacher.

Device Usage:

  • OUE students receive a school-issued device for distance learning.
  • In accordance with the Protecting Children in the 21st Century Act, training on appropriate online behavior and device use will be provided.
  • No Technology Fee is required.
  • Continual misuse of technology may result in loss of device privileges, and parents could be held liable for damages.
  • All students and staff must adhere to the Code of Conduct for Internet and other Computer Network Access (policy 1.20).

Counselor Services

Our guidance counselor supports students socially, academically, and with personal development. Students can request to speak with the counselor through their teacher, who will then arrange a meeting. Confidentiality procedures are always observed.

Proficiency-Based Promotion

Assessments for proficiency-based promotion are offered throughout the year, allowing students to demonstrate mastery of core curriculum areas prior to their grade level or subject. Tests are available for core subjects in grades one through twelve. Parents/guardians may request proficiency-based promotion by submitting a completed application to the Counselor. Contact the Counselor for specific test dates. The Oologah-Talala Board of Education Policy on Proficiency-Based Promotion (4.40) is available on the district website.

Report Cards and Progress Reports

  • Pre-K to 2nd Grade: Skill-based report cards are issued at the end of each quarter.
  • 3rd to 5th Grade:
    • Progress reports are sent at the conclusion of the 1st and 3rd quarters.
    • Report cards are sent home at the conclusion of each semester, as listed on the school calendar.
    • Traditional letter grades are used:
      • A - Excellent (100-90%)
      • B - Above Average (89-80%)
      • C - Average (79-70%)
      • D - Below Average (69-60%)
      • F - Failing (59-0%)
      • I - Incomplete
      • S - Satisfactory
      • U - Unsatisfactory
      • P - Working to capacity, but not fulfilling course requirements

Student Information System: Grades and other important information are accessible to parents via the online Student Information System. Visit www.oologah.k12.ok.us or contact the Counselor or Principal's office for access details.

Cheating Policy

Cheating involves gaining or giving knowledge for an assignment or test through fraudulent means. Penalties may include a zero score for the assignment/test with no make-up opportunity, and disciplinary action as outlined in the Oologah-Talala Discipline Rubric.

Homework Guidelines

Homework supplements classroom instruction and builds independent problem-solving skills.

  • Assigned homework should always be completed within the allotted time.
  • Elementary parents should offer support and emphasize the importance of completing school work.
  • Students with questions should ask their teacher as soon as possible the next day.
  • Always turn in homework; zeros are a major reason for poor grades.

Make-Up Work

Please contact your child’s teacher for specific classroom make-up guidelines.

Library Services

Pre-K through fifth-grade students can check out up to two books for a two-week period. Students will be required to pay fines or replacement costs for damaged or unreturned books. Contact your child's school library for more information.

Textbooks

Textbooks are furnished by the state and local districts. Students are responsible for their proper care and will be charged for unnecessary damage or loss.

Gifted and Talented (GT) Activities

Participation in GT activities is at the discretion of the teacher, site gifted coordinator, and building administration. Additional guidelines are available in the Oologah-Talala Public Schools Gifted Student Program policy 4.08 on the district website.


Promotion and Retention Policy

The Oologah-Talala Board of Education's primary goal is education. We recognize that children develop at individual rates. Therefore, some children may require more than thirteen years of public education to meet minimal standards.

Grade-level placement in elementary school is based on a child’s maturity (emotional, social, mental, physical), chronological age, attendance, effort, and marks. Standardized test results may also be used to judge progress.

  • Teachers will communicate a child’s progress throughout the year, not just at grading periods. Informal notes and conferences are essential.
  • If retention is considered, parents/guardians will be informed, and a conference will be scheduled if desired.
  • Parents/guardians dissatisfied with a retention recommendation may appeal the decision through the district’s appeal process. The Board of Education's decision is final. Parents/guardians may submit a written statement disagreeing with the Board's decision for the student's permanent record.
  • Students in special education are advanced or retained according to their Individual Educational Program (IEP).
  • All promotion and retention considerations related to the Reading Sufficiency Act will be implemented as required by law.

The full Oologah-Talala Public School Student Promotion and Retention Policy 4.24 is available on the district website.

Reading Sufficiency Act (RSA)

Signed into law on May 4, 2011 (Senate Bill 346 - the READ Initiative), the RSA provides additional support for students not reading at their grade level in kindergarten through third grade. Starting with students entering first grade in the 2011-2012 school year, SB 346 requires school districts to retain any student not reading on level by third grade, as demonstrated by advanced or proficient scores on state-accepted assessments.

Oologah-Talala Public Schools is committed to high-quality reading instruction. All reading instruction in both Lower and Upper Elementary targets individual student growth, covering Comprehension, Fluency, Vocabulary, Phonics, Phonemic Awareness, Writing, and Spelling through whole-group and targeted small-group instruction.

  • Students identified at risk will receive additional in-school targeted reading instructional time and tutorial instruction.
  • They may also qualify for after-school reading instruction and summer reading school.

Parent Communication:

  • The district will notify parents/guardians of student reading levels and testing results.
  • If a third-grade student continues to show a reading deficiency, parents will be advised of the deficiency, provided services, and notified that the student will be retained if adequate progress is not made.
  • Parents will also receive information on actions they can take at home to support reading achievement.
  • Parents/guardians with questions about their child’s reading progress are encouraged to contact their child’s teacher or principal.

Arrival and Departure for Students

Upper Elementary

  • Car Riders (Arrival before 7:45 AM): Use the designated area at the front entrance.
  • Tardy Students: Must be brought in by a parent.
  • Car Riders (Pick-up): Designated pick-up is at the south glass doors in the Upper Elementary parking lot at the front of campus. Adults should remain in their cars during arrival and dismissal; no walk-ups are allowed.
  • Bus Riders: Use the doors closest to the bus loading/unloading zone at the south end of the building.

Attendance Policy

Regular attendance is crucial for school success. The school board policy requires all students to be in attendance at least 90% of the time to be eligible for promotion.

State Law on School Attendance (70-10-105)

  • It is unlawful for a parent of a child aged 5 to 18 to neglect or refuse to cause or compel such child to attend school and comply with its rules. Failure to do so can result in court action.
  • It is unlawful for a child over 16 and under 18 to refuse to attend school and comply with its rules unless they have completed 4 years of high school or signed an attendance waiver (granted only in extreme cases).

Good attendance is essential. Students entering during a semester must provide an attendance record from their previous school.

Student Absences (70-10-106)

  • A full attendance record is kept by the school.
  • Parents must notify the school about the causes of an absence.
  • If not notified, the school will attempt to notify the parent of the absence.

Oklahoma School Attendance Law Summary: "If a child is absent four or more days or parts of days within a four-week period, or is absent without valid excuse for ten (10) or more days or parts of days within a semester, the attendance officer shall notify the parent of the child and immediately report such absences to the district attorney in the county wherein the school is located for juvenile proceedings pursuant to Title 10 of the Oklahoma Statutes. Furthermore, any person having control of a child between five (5) and eighteen (18) years of age is required to compel that child to attend school. Failure to do so may result in fines up to one hundred dollars ($100) and/or imprisonment.”

Absences and Tardies

  • The school day begins at 8:00 AM. Students must be present and ready to begin.
  • Habitual lateness or absence will result in a letter sent home and kept on file. Continued issues will lead to attendance records being turned over to the Roger’s County District Attorney for Truancy Court.
  • To report an absence: Please call the attendance office or send a note on the day of absence or return.
    • Upper Elementary Attendance: 443-6000, ext. 6041
  • Presence for Attendance Count: Students must be present for two hours during the morning session to be counted present (otherwise, it's a half-day a.m. absence). The same applies to the p.m. session.
  • Tardies: Students arriving between 8:00 AM and 8:50 AM, or checking out early between 2:00 PM and 2:50 PM, will be counted as tardy.
  • Five tardies will result in an assigned absence.
  • Repeated tardiness and/or absences will involve communication with school administration and local law enforcement.
  • Distance/Virtual Learning Attendance: Determined by log-ins, assignment completion, and communication with the teacher.

Withdrawal from School

When withdrawing a student, the student and parents/guardians must report to the enrollment office on the last official day. A withdrawal form will be provided, which the student takes to each teacher for "clearance" (returning property, paying fines, completing work). The form is then returned to the office for a parent's signature. Records will not be released to the new school until all books, property, fines, and fees are cleared. Transcripts are sent once the student is "cleared." Student records cannot be obtained by anyone other than an educational institution without a parent/guardian signed release form.

Checking Out or Leaving Campus

  • Students leaving school during the day for any reason must be checked out through the elementary office by their parent or guardian.
  • Checking out by phone is not allowed.
  • Students will not be released from their classroom until the office notifies them their parent/guardian is present.
  • Students returning before school dismisses must check in at the elementary office.
  • Students checked out for an on-campus activity are considered absent from class.
  • Early check-outs may result in a tardy or absence, depending on missed class time.
  • No student from either elementary school is allowed to leave campus unattended and walk to another location after being checked out or at the end of the day.
  • Students are not able to walk to another on-campus location without express permission from the building principal.

Trespassing or Loitering

Trespassers and loiterers are not tolerated. All visitors must report to the front office for approval to be on campus. The Principal or designee has authority to grant approval. If approval is not granted, the person(s) must leave immediately and are subject to arrest if they refuse. Suspended students, dropouts, and non-students are not allowed on campus or at extra-curricular activities and are subject to arrest if in violation.


School Policies & Student Life

To ensure a productive and safe learning environment, Oologah-Talala Elementary Schools have established the following policies and guidelines.

Classroom Parties

All grades will have two class parties: Fall and Valentine’s Day. Individual birthday celebrations are not allowed for students. The building will celebrate all students’ birthdays each month, with snacks provided by the office.

Fundraising

All fundraising activities must be approved by the Principal.

  • Only school-sponsored fundraising activities will be approved.
  • Sales can only take place before or after school.
  • Sponsors should issue receipts for money received if the amount is greater than ten dollars; for less than ten dollars, a cash roster sheet can be used.

Student Personal Items & Communication

  • Upper Elementary Personal Electronics: Subject to the same rules as school-issued electronics. They must remain off and stored away during the school day, unless arranged with the teacher or principal. Conflicts may result in loss of privilege or disciplinary action. The school is not responsible for lost, stolen, or damaged items. School employees can confiscate devices at any time if procedures are not followed and bring them to the principal.
  • Telephone (Office Phones): For school business; students may use only with office staff permission. Please ensure your child knows their pick-up or bus plans before arriving at school. Last-minute instructions cause issues. If you must notify your child of a plan change, call the Elementary Office before 2:00 PM; messages received after 2:00 PM may not reach your child before dismissal.
  • Student Cell Phones: Personal cell phones and electronic devices must be turned off and stored in a backpack or locker during the school day. If brought to school, they remain off and stored. If a phone/device interferes with the school environment, it is subject to confiscation by faculty and will be turned into the principal. Parents/guardians are responsible for picking up confiscated items from administration. The school is not responsible for lost or stolen cell phones or personal electronic devices.

Pets

For the safety of all students and staff, pets or live animals are not allowed on school grounds.

Gum

Gum chewing is not permitted at school. This policy is in place to prevent issues such as gum sticking to floors, furniture, clothing, and hair.

Dress Code Guidelines

A student's attire should always be appropriate and contribute positively to our learning environment. Clothing should be reasonable and modest, avoiding distractions. While we can't list every possible scenario, these guidelines will help:

  • Prohibited Bottoms: Short-shorts, bicycle shorts, spandex, and boxer shorts are not allowed.
  • Skirt Hemlines: Skirts must extend at least 2 inches longer than the longest finger when arms are held relaxed at the side.
  • Shorts Length: Shorts must be longer than the longest finger when arms are held relaxed at the side.
  • Inappropriate Tops: Tube tops, tank tops, bare midriff tops, halters, and see-through clothing are not permitted. Straps on any sleeveless garment for females must be wide enough to cover the shoulder.
  • Inappropriate Graphics: Clothing with disruptive, suggestive lettering, or symbols is inappropriate. Items advertising alcoholic beverages, drugs, or tobacco products should not be worn.
  • Headwear & Eyewear Indoors: Hats, hoods (pulled up on hooded shirts), and sunglasses are not to be worn inside buildings during the school day.
  • Gang-Related Attire: Any gang-related behavior or clothing is prohibited, including but not limited to "sagging" pants and bandannas.
  • Holes in Jeans: Holes in jeans must not be higher than the longest finger when arms are held relaxed at the side.
  • Damaged Clothing: Clothing that is purposely ripped, torn, or cut in a manner that disrupts school operations or poses a safety risk is prohibited.
  • Pants Fit: Pants may not ride low, exposing the torso, back, or undergarments.
  • Lower Elementary Footwear: Students must wear shoes that cover their toes. Flip-flops are not allowed.
  • Form-Fitting Materials: Form-fitting, stretch material may not be worn as a primary outer garment. Tights and leggings are only allowed when worn under other garments that meet the dress code provisions.

Dress Code Violations: Any clothing, style, or accessory deemed inappropriate by a teacher or principal will be addressed. This may include, but is not limited to, requiring the student to cover the article, remove the article (like a hat or jacket), or calling home for a change of clothes.


Lockers

Each student will be assigned a locker for storing books, school supplies, and clothing.

  • You're expected to keep your locker in good condition.
  • School officials may search lockers at any time.
  • Locker clean-outs will be held throughout the year.
  • It's your responsibility to keep your locker secure.
  • Money and/or other valuables should not be kept in lockers.
  • The school is not responsible for lost or stolen articles.
  • If you have locker security problems, please inform the principal.
  • Do not use adhesive stickers inside or on your locker.
  • Switching or sharing lockers is not permitted.
  • Do not rig your locker to open automatically.
  • Remember, lockers are the property of the school and may be inspected at any time.

Lost and Found

If you find an item, please take it immediately to the office.

  • Clothing will be placed on the coat rack at the east library entrance (our "lost and found" area).
  • Smaller items will be kept in the main office.
  • Clothing not claimed within a reasonable time will be donated to charity.
  • The school is not responsible for articles placed in the lost and found area.
  • We encourage parents to sew or write their children’s names into coats, gym shoes, etc., for easier identification.
  • Any student who fails to turn in found property may be charged with theft.

Sexual Harassment Policy

Our school district is committed to providing a safe and respectful environment, forbidding discrimination or harassment against any student based on sex. The Oologah-Talala Board of Education will not tolerate sexual harassment by any employees or students. This policy applies to all students and employees, including non-employee volunteers working under the control of school personnel.

  1. Definition: For this policy, sexual harassment includes verbal or physical sexual advances (including subtle pressure for sexual activity), touching, pinching, patting, brushing against, comments regarding physical or personality characteristics of a sexual nature, and sexually-oriented "kidding," "teasing," double meanings, and jokes.
  2. Reporting, Investigations, and Sanctions: It is our express policy to encourage student victims of sexual harassment to come forward with claims, which can be done through the Sexual Discrimination Grievance Policy.
  3. How to Report: Students who feel subjected to sexual harassment by administrators, supervisors, support personnel, teachers, or other students are encouraged to report these conditions to the appropriate administrator or teacher. If the immediate administrator or teacher is the alleged offending person, the report should be made to the next higher level of administration or supervision or to any responsible adult.
  4. Consequences: Any student found to have engaged in sexual harassment will be subject to sanctions, including, but not limited to, warning, suspension, or other appropriate punishment, in accordance with procedural and due process requirements.

Bullying Policy

Bullying is defined as any pattern of harassment, intimidation, threatening behavior, physical acts, or verbal or electronic communication directed toward a student or group of students, or about a student or group of students. This behavior must result in, or be reasonably perceived as being done with the intent to cause, negative educational or physical results for the targeted individual or group, and must be communicated in a way that disrupts or interferes with the school’s educational mission or the education of any student.


Cafeteria Rules

To ensure a positive dining experience for everyone, students must observe the following rules in the cafeteria:

  • Do not bring books or other items to the cafeteria.
  • Always walk in the cafeteria.
  • Do not cut in line. Saving places or giving "ups" is not permitted.
  • Sharing lunches is not allowed.
  • Students are encouraged to bring healthy food and drinks. Please do not send soda for breakfast or lunch.
  • Students must remain in their chosen seat until the lunch period is over.
  • Do not throw food.
  • When finished, students must throw away their trash and return their trays.
  • After returning to their table, students must remain seated until dismissed by a faculty member.
  • Do not take food or drinks from the cafeteria.
  • Parents or guardians may bring lunch for their child, but only for their child.

Student Searches

When there is reasonable suspicion to search a student on school premises, in transit to or from a school event under school authority, or attending any school district-sponsored function, such a search may be conducted by an administrator or their designee.

Students have no reasonable expectation of privacy regarding the contents of a school locker, desk, or other school property. School lockers, desks, and other areas of school facilities may be opened and examined by school officials at any time without a reason for such a search.


Transportation

Students need a consistent method of transportation for arrival and dismissal. While emergencies happen, it's important that each child knows how they're getting home each day. If a change in transportation is necessary, parents must contact the office before 2:00 PM on that day. No transportation changes will be allowed after this time to ensure office personnel and teachers have time to communicate the change and ensure the child understands their transportation plan.


Bus Conduct

Riding the bus is a privilege and an extension of the classroom (School Law Article IX, Section 9-101). Students are urged to regard the bus as a classroom in terms of conduct. Safety is always paramount.

The bus driver is a school official and has the same authority as a classroom teacher over the students in their care.

For their own safety and protection, students are expected to observe these rules at all times while riding the bus:

  • Remain seated at all times while the bus is in transit.
  • Be on time at bus stops. Always pass in front of the bus; never walk behind it.
  • Refrain from eating and drinking on the bus.
  • Refrain from scuffling and keep all parts of the body inside the bus at all times.
  • Remember, loud talking and laughing divert the driver’s attention and may result in an accident.
  • Stay completely silent at Railroad crossings.
  • No profanity, vulgar language, or name-calling.
  • Keep hands and feet to yourself.
  • Riding a school bus is a privilege and may be temporarily or permanently removed for not abiding by the rules.
  • Maintain possession of lunches, books, and other articles, and keep the aisles clean at all times.
  • Never throw objects on the bus.
  • Students are not allowed to ride any bus other than the one assigned.
  • Balloons and glass objects are not allowed on the bus.
  • Transportation is not provided for Pre-K students.

Walking – Bicycles

Elementary students in grades PreK-5 are not allowed to walk or ride a bicycle to or from school. Children in Kindergarten through 5th grade have the privilege of riding the bus.


Playground Rules

One or more classroom teachers per grade will supervise students on the playground. Safety and fun are our priorities.

  • Follow the teacher's directions.
  • Use equipment properly.
  • Stay within the designated playground area at all times. The porch and areas between buildings are not part of the playground.
  • When on recess, students must have permission from the playground teacher before entering the building.
  • Stay on asphalt during wet and muddy weather.
  • Keep your hands and feet to yourself.
  • Play nicely. Please do not:
    • Play chase or contact games.
    • Wrestle, fight, or shove.
    • Engage in swearing, teasing, name-calling, or rude gestures.
    • Throw objects, rocks, sand, dirt, etc.
    • Bring any objects to the playground not approved by the teacher (this includes footballs, baseballs, soccer balls, toys from home, or school supplies).
  • Wipe feet when entering the building.

Any action or activity deemed unsafe by the playground supervisor is grounds for losing all or part of recess privileges.


Control & Discipline

A teacher of a child attending a public school has the same right as a parent to control and discipline such child during the time the child is in attendance, in transit to the school, or in a classroom presided over by the teacher. (Article VI, Sec. 95, 1971, Oklahoma School Law)

Student Discipline Policy

Learning proper behavior, cooperation, respect, and self-discipline are crucial for a person's educational development. Without these characteristics, it's challenging to maintain the proper attitude for intellectual growth. The school's responsibility, as part of the total educational process, is to assist students in developing self-discipline. This sometimes means students need to understand that consequences exist for inappropriate or abnormal behavior that interferes with the educational process.

The faculty and administration will consider the following corrective actions, though this list is not exhaustive, nor does it imply a required order of events. The Board of Education relies on the administrator's judgment to determine the appropriate action for each instance:

  • Conference with student
  • Conference with parents
  • In-school suspension: Students will attend school but be isolated or restricted from the main daily routine.
  • Detention: Students may be required to give up time during or after school.
  • Referral to a counselor (may involve a teacher, counselor, or administrator).
  • Behavioral contract
  • Work assignments (consistent with goals for improved behavior).
  • Changing student’s seat or class assignment.
  • Requiring financial restitution for damaged property.
  • Requiring a student to clean or straighten items or facilities damaged by their behavior.
  • Restriction of privileges: Includes loss of lockers, specials, field trips, parties, swimming, or any activity where self-control is necessary for student safety.
  • Involvement of local authorities.
  • Referring a student to the appropriate social agency.
  • Suspension: The principal has the authority to suspend any student who violates school rules, whether in transit to or from school, during the school day, or at school-related activities. We adhere to the Oologah-Talala School Board's discipline policy, a complete copy of which is available on the district website.

Habitual Offender Policy

Habitual offenders are students who repeatedly violate school rules and policies, having been subject to multiple disciplinary consequences in an attempt to correct their behavior. Such students will be subject to Long Term Out of School Suspension.


Weapons-Free Schools Policy

Our school district fully complies with the Gun-Free Schools Act.

Any student who uses or possesses a firearm (as defined by Title 18 of the United States Code, Section 921) at school, any school-sponsored event, or on school property (including transportation) will face discipline. This includes:

  • Any weapon (including starter guns) designed to expel a projectile by explosion.
  • The frame or receiver of such a weapon.
  • Firearm mufflers or silencers.
  • Destructive devices like bombs, grenades, rockets, missiles, mines, or similar devices.

Such firearms or weapons will be confiscated and released only to proper legal authorities.

Oklahoma Statutes, Title 21, Section 1280.1 prohibits any person (except a peace officer or authorized personnel) from possessing any weapon on public or private school property or on school transportation. This includes:

  • Pistols, revolvers, daggers, Bowie knives, dirk knives, switchblade knives, spring-type knives, sword canes, knives with automatic opening blades, blackjacks, loaded canes, billy clubs, hand chains, metal knuckles, or any other offensive weapon.

Any student violating this policy will be subject to discipline, which may include:

  • Suspension not less than one full calendar year for firearms.
  • Suspension for any term less than one calendar year for weapons other than firearms, as determined by the superintendent or their designee.

School Drug Policy

The school prohibits students from using, possessing, furnishing, distributing, selling, conspiring to sell or possess, or being in the chain of sale or distribution of controlled dangerous substances.

Students Transporting Onto Campus, Buying, or Selling Controlled Dangerous Substances:

Any student found transporting onto campus, buying, or selling a controlled dangerous substance while attending any school-sponsored event, in transit to or from such an event, or on school premises may be subject to the following disciplinary action:

  • 1st Offense: 8 weeks out-of-school suspension.
  • 2nd Offense: Suspension from school for up to 18 weeks.

The Administration reserves the right to consider early reinstatement for first-time offenders if a student completes a drug/alcohol counseling program and provides a negative drug test by a specified date. Counseling programs and drug testing will be at the parent/guardian's expense. The school district will involve the police in every incident where there has been a violation of the law.

Students in Possession of or Under the Influence of Alcoholic Beverages and/or Controlled Dangerous Substances and/or Inhalants:

Any student found in possession of or under the influence of an alcoholic beverage (including low-point beer), or under the influence of inhalants and/or controlled dangerous substances, will be subject to the following disciplinary action:

  • 1st Offense: 10 days of out-of-school suspension.
  • 2nd Offense: 10 days of out-of-school suspension.
  • Other offenses may result in suspension for the remainder of the school year.

The school district will involve the police in every incident where there has been a violation of the law.


Tobacco/Vaping Policy

The Board of Education asserts that tobacco/vaping use is harmful to an individual’s health and is unlawful for students under the age of 18. Students are not allowed to possess tobacco, imitation tobacco, or vapor products in school buildings, on school grounds, or on school buses. This rule applies to any school-sponsored activity on or off campus.

Any student found in possession of tobacco, imitation tobacco, or vapor products while attending any school-sponsored event, traveling on district-provided transportation, or on school premises will be subject to the following disciplinary action:

  • 1st Offense: 5 Days In-School Detention and an administrative fine not to exceed $100.
  • 2nd Offense: 5-7 Days In-School Detention along with counseling, plus an administrative fine not to exceed $200 for a second or subsequent offense within a one-year period following the first offense.
  • 3rd Offense: Out-of-School Suspension for any term up to the remainder of the school year (determined at the discretion of school administration), along with counseling, plus an administrative fine not to exceed $200 for a second or subsequent offense within a one-year period following the first offense.

For more information, you can review the state statute regarding minors and tobacco/vaping products: Prevention of Youth Access to Tobacco


General Information


Unexpected School Closings

In case of emergency dismissal during school hours, parents must have a prearranged plan for students. Please fill out and send the emergency form to your child’s teacher.

When it's necessary to close school due to weather or another emergency, the following radio, television stations, and social media sites will be notified:

  • TV: KTUL (Channel 8), KJRH (Channel 2), KOTV (Channel 6), KOKI (Channel 23)
  • Radio: KRMG (AM 740)
  • Social Media: Facebook Oologah Upper Elementary
  • Website & App: School Website and ParentSquare app

Additionally, the school’s automated messaging system will notify parents by phone of school closings and important notifications.


Emergency Drills

Regular tornado, fire, intruder on campus, and bus drills are held throughout the school year. Lockdown procedures will be enforced in the event of an intruder on campus. Students are instructed in the best procedures recommended by the fire department and civil defense. Each building has developed an evacuation plan for emergencies.


Parent Volunteers

We have an active parent volunteer program! If you're interested, forms are available in the Lower and Upper Elementary offices. Anyone interested in volunteering must undergo an official background check through the Roger’s County Sheriff’s Office before helping, at the volunteer's expense.


Notice of Compliance: AHERA

This notice confirms that Oologah-Talala Public Schools complies with regulations established by AHERA (Asbestos Hazard Emergency Response Act). This act requires schools serving kindergarten through high school students to identify and either remove or safely maintain asbestos materials in facility structures.

Tests conducted in 1988 by a licensed laboratory revealed asbestos materials in several areas of our facility. None of these pose a hazard to any student or employee and are being maintained in a way that ensures they will not become a hazard in the future. Staff members have been trained in appropriate maintenance procedures to assure the safety of all who use this facility.

If you have questions, please contact the Office of the Superintendent. A copy of the management plan is also available in the office.


Health and Personal Information

Health Room

A school health care assistant is on duty during regular school hours to address emergencies and assist children who become ill at school. In emergencies, they will try to contact parents using information from the Student Health Record. A Registered Nurse from Roger’s County Health Dept. is available by phone to school health care assistants during school hours.


COVID-19 Guidelines

The safety of our students and staff is paramount. We have implemented procedures to help alleviate the effects of COVID-19 at OLE and OUE. The following guidelines will be followed:

  • All students and staff will participate in daily health screenings and temperature scans.
  • Any student or staff member who identifies a potential health issue related to COVID-19 via the health screener, or who has a temperature above 100.4°F, will not be allowed to attend school.
  • Students sent home for COVID-19 related health reasons will have specific return-to-school protocols:
    • Students who have tested positive for COVID-19 will be quarantined for 14 calendar days.
    • Students who have tested negative for COVID-19 will not be allowed to attend school for three calendar days after being fever-free without the aid of medication.
    • Students who do not receive a COVID-19 test will not be allowed to attend school for 14 calendar days.

For more comprehensive information on our district’s response to COVID-19, please see the OTPS COVID-19 Response Guide.


Medication at School

By Oklahoma State Law, the school nurse or other designated school employee may administer prescription and non-prescription medication during the school day. We encourage giving medicines at home whenever possible to minimize disruption to the school day. However, if your physician orders prescribed medicine to be administered during regular school hours, compliance with the following instructions is required:

  • Prescription medication must be in its current prescription vial.
  • Non-prescription medication must be in its original container.
  • No medication will be given unless it's in its proper container. Do not send medication in an envelope, wrapped in foil or tissue, in a baggie, a miscellaneous bottle, or any other improper container.
  • Non-prescription medication will not be given for more than two weeks without written authorization from a physician.

Written or verbal parental/guardian permission must accompany the medication, indicating:

  1. Student’s name
  2. Name of medication
  3. Amount to be given
  4. Time to be given
  5. Parent/Guardian signature
  6. Physician's name

Important Delivery & Pick-up Information:

  • All medication must be brought to the office or nurse by a parent or guardian. Do not send any medication with students on the bus.
  • Controlled substances must be brought to the nurse by the student’s parent/guardian. Students cannot transport controlled medicine. Parents will be contacted when the supply is low.
  • Unused controlled substance medications and/or over-the-counter medications will not be sent home with a student. A parent or legal guardian must pick it up at the nurse’s office. All unclaimed medication will be disposed of at the end of the school year.
  • Your pharmacist can often provide an extra prescription bottle/container for school purposes if needed; ask for one when you obtain your prescription.
  • Send only enough medicine for school use; keep the rest at home.
  • An initial dosage of medication will not be given at school in case of an allergic reaction.
  • The school does not provide cough drops/cough medicine, or non-aspirin/Tylenol products for students.

Remember: Any medication (prescription or non-prescription) not in its original container will not be given at school.

Thank you for your cooperation in this matter. These procedures are in place for the protection of your child and all students at Oologah-Talala Schools.


Contagious Illness or Conditions

State law prohibits students with contagious conditions from attending school until they can present certification from a health professional. Students returning to school after a contagious illness or condition must be approved by the school nurse before attending class.


Illness or Injury

If your child is ill, it is best for them to remain at home. If your child becomes ill at school, you will be notified. Parents are asked to complete all pertinent health information on an emergency information form. These forms are kept in the office for immediate use, and we ask for your help in keeping them accurate and up to date.


Immunization Requirements for 2022-2023

Students are required to submit updated vaccination records for enrollment at various times throughout their school career. Parents who wish to opt their child out of vaccinations should contact Shonna Kubien, the school nurse, at (918) 443-6000, ext. 6041.

The required vaccinations are listed below:

Vaccine Pre-K K-6th
DTaP 4 5
IPV/OPV 3 4*
MMR 1 2
Hep B 3 3
Hep A 2 2
Varicella 1 1

*If the 3rd dose of IPV/OPV is administered on or after the child’s 4th birthday, then the 4th dose of IPV/OPV is not required.


Insurance

At the beginning of each school year, accident insurance forms will be made available to all students.


General Health Considerations

  1. Any child with a temperature above 100.4°F will be excluded from school. Children must be fever-free for 24 hours without the aid of fever-reducing medications before returning to school. Any child sent home with a fever may not return to school the day they are sent home or the following school day, unless special exceptions are made by the nurse.
  2. Any child with an unidentified rash needs to be seen by a physician and will be excluded from school until the rash is cleared or written notification from a physician is obtained.
  3. Medications (prescription and non-prescription) to be given three times a day should be given in the morning, after school, and at bedtime, unless otherwise advised by a physician.
  4. If your child has special health needs at school, please contact the school nurse in advance.
  5. Please keep your contact information updated. We need to be able to contact parents for emergencies and urgent health needs.
  6. Any child who is sent home vomiting may not return to school the day they are sent home or the following school day, unless special exceptions are made by the nurse.

Snacks

Any food items brought to school for distribution to students must be store-bought and arrive in their original packaging. No 'homemade' food items will be distributed. Individual birthday celebrations are not allowed for students. The building will celebrate all students’ birthdays each month, with snacks provided by the office.


Nondiscrimination Policy

Oologah-Talala Public Schools does not discriminate on the basis of race, color, national origin, gender, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Section 504 of the Rehabilitation Act/Title II of the Americans with Disabilities Act Coordinator (for questions or complaints based on disability)

    • Name/Title: Special Services Director
    • Address: P.O. Box 189, Oologah, OK 74053
    • Telephone: 918-443-6000, ext. 6057
  • Title VI of the Civil Rights Act Coordinator (for questions or complaints based on race, color, and national origin)

    • Name/Title: Assistant Superintendent
    • Address: P.O. Box 189, Oologah, OK 74053
    • Telephone: 918-443-6000, ext. 6080
  • Title IX Coordinator (for questions or complaints based on sex)

    • Name/Title: Assistant Superintendent
    • Address: P.O. Box 189, Oologah, OK 74053
    • Telephone: 918-443-6000, ext. 6080
  • Age Act Coordinator (for questions or complaints based on age)

    • Name/Title: Assistant Superintendent
    • Address: P.O. Box 189, Oologah, OK 74053
    • Telephone: 918-443-6000, ext. 6080
  • Boy Scouts Act (for questions or concerns based on access for youth groups)

    • Name/Title: Assistant Superintendent
    • Address: P.O. Box 189, Oologah, OK 74053
    • Telephone: 918-443-6000, ext. 6080

Child Identification, Location, Screening, and Evaluation Notice

This notice is to inform parents about the child identification, location, screening, and evaluation activities conducted throughout the year by the local school district in coordination with the Oklahoma State Department of Education. Personally identifiable information will be collected and maintained confidentially during these activities.

Referral

Preschool children ages 3-5 and students enrolled in K-12 who are suspected of having disabilities that may require special and related services can be referred for screening and evaluation through their local schools. Local school districts and the Regional Education Service Centers coordinate with the Sooner Start Early Intervention Program for referrals to identify and evaluate infants and toddlers (birth through 2 years) who may be eligible for early intervention services or for special education and related services starting at 3 years of age. The Oklahoma Areawide Service Information System (OASIS) also provides statewide information and referrals to local schools and other service providers via a toll-free number (1-800-42-OASIS).

Screening

Screening activities may include vision, hearing, and general health checks. Other screenings might involve a review of records and educational history, interviews, observations, and specially developed readiness or educational screening instruments. Regional Education Service Centers provide assistance and consultation to local schools for these efforts.

Educational Screening

Educational screening involves procedures for identifying children who may have special learning needs and might be eligible for special education and related services. Every school district in the State provides educational screening. No child will be educationally screened if their parent or legal guardian has filed a written objection with the local school district. Students will be screened as needed or upon request from a parent, legal guardian, or teacher.


Special Education: Evaluation & Child Find

Our commitment extends to identifying and supporting students who may need special education and related services.

Evaluation Process

Evaluation involves specific procedures, in accordance with federal laws and regulations, to determine if a child has a disability and what special education and related services they require. These procedures are used selectively for individual children and do not include general tests administered to all students.

Prior to any initial evaluation, we require written consent from the parent or legal guardian to be on file with the local school district.

Child Find Notice

Child Find is a crucial component of the Individuals with Disabilities Education Act (IDEA). It is an ongoing process aimed at locating, identifying, and evaluating children who may need special education and related services.

  • All children with disabilities residing in the Oologah-Talala Public School District, whether attending public or private schools, should be identified, located, and evaluated.
  • This service is provided to children with suspected disabilities, free of charge.

For more information on Child Find, please contact the Oologah-Talala Public Schools, Department of Special Education at 443-6047.


Collection of Personally Identifiable Information

Educational records containing personally identifiable information, collected by schools for identification, location, screening, and evaluation of children, are maintained in accordance with the Family Educational Rights and Privacy Act (FERPA). School districts develop and implement local policies regarding the collection, storage, disclosure, and destruction of confidential student records. Parents may obtain a copy of the local policy from the local school district’s administrator.

As parents and children, you have the following rights regarding personally identifiable information under FERPA:

  • To inspect the student's education records.
  • To request the amendment of education records to ensure they are not inaccurate, misleading, or in violation of the student's privacy or other rights.
  • To consent to disclose education records, except where consent is not required to authorize disclosure.
  • To file complaints with the Family Policy and Regulations Office, United States Department of Education, Washington, D.C. 20202, concerning alleged violations of FERPA requirements (34CFR§99.1-99.67).
  • To obtain a copy of the FERPA policy adopted by the local school district upon request to the local school administrator.

Before any major identification, location, or evaluation, schools will provide notice to parents. Accommodations for other languages or means of communication may be provided upon request. This notice will occur at least annually prior to conducting these activities and will include the rights of parents under FERPA.

For further information, contact the elementary school counselor at 443-6042 (Upper Elementary) or 443-6141 (Lower Elementary).


Public Complaints Policy

The Oologah-Talala Board of Education has established a policy to provide a clear and accessible way for school employees, students, or school patrons to voice complaints or concerns about any aspect of the educational program. Our goal is to resolve school-related problems simply, straightforwardly, and as quickly and fairly as possible, at the lowest appropriate level.

Types of Complaints

You may submit either a formal or informal complaint.

  1. Informal Complaints:

    • These are generally less serious and often stem from misunderstandings or communication issues.
    • They can frequently be resolved by discussing the matter directly with the involved parties.
    • Informal complaints can be made orally or in writing.
    • If about a school employee, direct the complaint to that employee first. If unsatisfied, you may then submit a formal or informal complaint.
    • If about something other than an employee's action, direct it to the appropriate building-level principal.
    • Decisions regarding informal complaints are given orally.
  2. Formal Complaints:

    • These are often more serious, and the complainant typically intends to pursue all options for a favorable resolution.
    • If about a school employee, the employee will be notified by the principal and given a copy of the formal complaint as soon as possible.
    • All formal complaints must be made in writing and follow the procedures outlined in this policy.
    • Decisions regarding formal complaints will be made in writing, with copies provided to all involved parties.

Complaint Procedures

  • No reprisals will be taken by the Board of Education or school staff against any complainant or person representing a complainant.
  • All meetings and hearings at Levels One and Two will be conducted privately, including parties in interest and their designated representatives.
  • All formal complaints must begin at Level One.
  • All federal and state privacy laws will be followed.

Level One (Principal)
  1. A formal or informal complaint may be lodged with the appropriate building principal to discuss and resolve the matter.
  2. The complaint must be submitted within ten working days after the incident that sparked the complaint.
  3. At this level, you will present your complaint in a meeting with the principal. You may submit any supporting documents. The principal may invite others to the meeting and conduct further investigation as deemed appropriate.
  4. Within two school days after the meeting, the principal will make a decision. Written decisions for formal complaints will include the reason supporting the decision.
  5. If the Level One meeting involved an informal complaint, the building principal's decision is final.
  6. If a formal complaint, the building will, within two school days of the decision, forward copies of all documentation and the principal's decision to the superintendent.

Level Two (Superintendent)
  1. If you are not satisfied with the principal’s decision regarding a formal complaint, you may request a review by the superintendent (Level Two) within five school days of receiving the principal’s decision. This request, with reasons, must be in writing.
  2. The superintendent will schedule a meeting within three school days of receiving the request.
  3. At the Level Two meeting, you will present your complaint and explain why you believe the principal erred. The principal will also have an opportunity to explain their decision. The superintendent may invite others and will review all documentation from Level One and your request for review.
  4. Within three school days of the meeting, the superintendent will issue a written decision, including supporting reasons.

Level Three (Board of Education)
  1. If you are not satisfied with the superintendent’s Level Two decision, you may request a review by the Board of Education within five school days of receiving the superintendent’s decision. This request must be in writing to the superintendent or the clerk of the board.
  2. The review process will be an agenda item at the next regular school board meeting. The superintendent will provide the board with all complaint documentation, including previous decisions, at the meeting.
  3. The superintendent will notify everyone who participated in Level One and Two meetings of the date, time, and place of the board hearing.
  4. You may be represented by anyone of your choosing at the Level Three meeting, but you must be present.
  5. The purpose of the board review is to allow you to explain why you believe the principal and superintendent erred. The principal and superintendent will also explain their decisions. The board may invite others and will review all documentation from Levels One and Two.

After review, the board will issue a decision to be recorded in the official minutes of the regular school board meeting. The decision by the board will be final and not subject to appeal.


Asbestos Policy

In compliance with the Asbestos Hazard Emergency Response Act (AHERA) of 1987, 40 CFR Part 763 – Asbestos Containing Materials in Schools, Oologah-Talala Public Schools has undergone inspection. An Asbestos Management Plan has been developed, outlining sampling analyses and necessary response actions.

The Management Plan is available for viewing in the Administration Building from 8:00 AM - 3:00 PM during school days.


Prohibition of Race and Sex Discrimination in Curriculum & Complaint Process

The Board of Education mandates that neither the district nor any employee shall teach or include in a course (including training, seminars, professional development, lectures, sessions, coaching, tutoring, or any other class) for students or employees the following discriminatory principles:

  1. One race or sex is inherently superior to another race or sex.
  2. An individual, by virtue of their race or sex, is inherently racist, sexist, or oppressive, whether consciously or unconsciously.
  3. An individual should be discriminated against or receive adverse treatment solely or partly because of their race or sex.
  4. Members of one race or sex cannot and should not attempt to treat others without respect to race or sex.
  5. An individual’s moral character is necessarily determined by their race or sex.
  6. An individual, by virtue of their race or sex, bears responsibility for actions committed in the past by other members of the same race or sex.
  7. Any individual should feel discomfort, guilt, anguish, or any other form of psychological distress on account of their race or sex.
  8. Meritocracy or traits such as a hard work ethic are racist or sexist or were created by members of a particular race to oppress members of another race.

Complaint Process for Discrimination in Curriculum

Any individual may file a complaint alleging a violation of items 1-8 above. For a complaint to be accepted for investigation, it must:

  • Be submitted in writing, signed and dated by the complainant (including electronic signatures via email).
  • Identify the dates the alleged discriminatory act occurred.
  • Explain the alleged violation/discriminatory conduct and how items 1-8 were violated.
  • Include relevant information to enable an investigation.
  • Identify witnesses the school may interview (failure to identify witnesses will not dismiss a complaint).

To file a complaint, contact Kendra Adkins:

  • Telephone: 918-443-6000
  • Email: kendra.adkins@oologah.k12.ok.us

This contact information is also accessible on the school district’s website.

Upon receipt of a complaint, you will receive notification from the designated employee within ten (10) days, indicating whether the complaint will be investigated.

The school district will investigate all legally sufficient complaints and determine if a violation occurred. The investigation process will be completed within ninety (90) days of receiving the claim. Within thirty (30) days of the complaint's resolution, the designated employee will report the resolution to the State Department of Education.

No individual shall be retaliated against for:

  1. Filing a complaint.
  2. Interfering with any right or privilege secured by federal civil rights laws and regulations.

Any school employee who retaliates against a complainant may face disciplinary action by the school district or the State Board of Education.

Any teacher who files a complaint or discloses information they reasonably believe is a violation of these prohibited concepts is entitled to Whistleblower Protections.

Any teacher or other school employee who willfully, knowingly, and without probable cause makes a false report may be subject to disciplinary action by the school district or the State Board of Education.


 

 

📘 Oologah-Talala Upper Elementary School

Student Handbook | 2024–2025
Empowering Every Child: Academic Excellence | Social Thriving | Emotional Growth


👋 Welcome from the Principal

Welcome to Oologah Upper and Lower Elementary Schools!
This handbook is your essential guide to understanding school policies, expectations, and resources for the year ahead. We encourage all families to review it carefully.

At Oologah-Talala, we believe in high standards, strong home-school communication, and an environment where every student is supported to reach their full potential.

Hilary Morsey
Principal, Upper Elementary School


📞 Contact Information

Main District Line: 918-443-6000

  • Upper Elementary: ext. 6041

  • Lower Elementary: ext. 6141

  • Middle School: ext. 6151

  • High School: ext. 6211

  • Superintendent: ext. 6080

  • Enrollment: ext. 6055

  • Transportation: ext. 6087

  • Child Nutrition: ext. 1007

  • State Safe Call: 1-877-723-3225


🕗 School Hours & Building Access

Grades 2–5

  • School Day: 8:00 AM – 2:55 PM

  • Building Opens: 7:15 AM

  • Students may enter the cafeteria upon arrival and will be released to classrooms at 7:50 AM.
    Please do not drop students off before building hours.


🐴 Our School Identity

  • Mascot: Mustangs

  • Colors: Blue & Gold

  • Mission: Preparing all learners for productive, responsible citizenship in an ever-changing world.


🇺🇸 Daily Observances

  • Pledge of Allegiance: Recited daily during announcements.

  • Moment of Silence: One minute of personal reflection, in accordance with Senate Bill 815.


🧭 Student Conduct & Expectations

We believe in shaping responsible, respectful, and cooperative students. Each child is expected to:

  • Show respect for peers, staff, visitors, and property

  • Follow all school rules

  • Demonstrate self-control and good citizenship

  • Use appropriate language and behavior

Parent Responsibilities Include:

  • Ensuring daily attendance and readiness

  • Communicating with teachers

  • Supporting learning at home

  • Upholding discipline policies

School Responsibilities:

  • Maintaining a safe, supportive learning environment

  • Communicating progress and classroom updates


📝 Enrollment & Student Records

Custodial Rights
Legal documentation must be submitted for custody arrangements. Both parents retain rights unless a court order states otherwise.

Enrollment Age Requirements:

  • Pre-K: 4 years old by Sept. 1

  • Kindergarten: 5 years old by Sept. 1

  • 1st Grade: 6 years old by Sept. 1

Required Documents:

  • Birth Certificate or equivalent proof of age

  • Proof of residency or valid transfer

  • Immunization records

Release of Records
Basic enrollment data may be shared with other schools. Personal records (tests, evaluations, etc.) require parental consent.

Student Record Access
Parents may review academic and health records upon request. Update the school with changes to contact info promptly.


🍽️ Child Nutrition Program

Students may bring lunch or purchase school meals. Reduced/free meal forms are available in the Attendance Office year-round.

Meal Payment Options:

  • PayPal (via school website)

  • Cash/check sent with student

Charging Policy:

  • Notices at $5 balance

  • No charges allowed past $30

  • Alternate lunch provided if over limit

  • For assistance: Call 443-6000 ext. 6213


💻 Academics & Technology Use

Students are issued devices for classroom and distance learning use.
We enforce internet safety with monitoring software and staff supervision.

Technology Guidelines:

  • No tech fees required

  • Inappropriate use = disciplinary action

  • Students receive training on online safety

All users must follow district internet policy (Policy 1.20).


🎓 Academic Support & Achievement

Counseling Services
Students may request time with the counselor via their teacher. All conversations remain confidential.

Proficiency-Based Promotion
Students may test out of certain grade-level curriculum. Contact the counselor for applications and test dates.

Grading Scale (Grades 3–5):

  • A = 90–100

  • B = 80–89

  • C = 70–79

  • D = 60–69

  • F = 0–59

Report Cards:

  • Pre-K–2: Skill-based quarterly reports

  • 3–5:

    • Progress Reports: End of Q1 & Q3

    • Report Cards: End of each semester

Parent Portal
View grades, assignments, and attendance through the Student Information System. Contact the school for access.


📚 Homework & Learning Expectations

Homework supports skill-building and responsibility.

  • Must be submitted on time

  • Parents should encourage completion

  • Questions? Ask your teacher the next day

  • Missed work = contact teacher for make-up policy


📖 Library & Textbooks

  • Students may check out 2 books for up to 2 weeks

  • Damaged/lost books must be replaced

  • Textbooks are provided—students are financially responsible for any damage


🌟 Gifted & Talented Program

Participation is based on criteria set by the GT coordinator and site administration.
Details can be found in the Gifted Student Program Policy 4.08.

 


📚 Promotion & Retention Policy

At Oologah-Talala, we believe every child learns at their own pace. Some may need more than the typical 13 years to meet academic standards.

Elementary grade placement is based on:

  • Emotional, social, mental, and physical development

  • Age, effort, attendance, and academic performance

  • Standardized test scores (when applicable)

Teacher communication happens throughout the year—not just during report cards. Parents are contacted early if retention is a possibility, and a conference can be scheduled upon request.

If parents disagree with a retention recommendation:

  • They may use the district’s appeal process.

  • The Board of Education’s decision is final.

  • Parents can submit a written disagreement for the student’s record.

Special Education: Promotion/retention follows the student’s Individualized Education Program (IEP).

Reading Sufficiency Act: Promotion decisions impacted by the RSA will follow Oklahoma state law.


📖 Reading Sufficiency Act (RSA)

The RSA ensures support for students in grades K–3 who aren't yet reading at grade level.

Key Points:

  • Students not reading at grade level by third grade may be retained.

  • Assessment scores determine eligibility for promotion.

Oologah-Talala’s Commitment:

  • Individualized reading support in both Lower & Upper Elementary

  • Focused instruction in comprehension, fluency, vocabulary, phonics, phonemic awareness, writing, and spelling

For students at risk:

  • Extra reading support during the school day

  • May qualify for after-school and summer reading programs

Parent Communication:

  • Parents are notified of test results and reading levels

  • If a third-grade reading deficiency continues, parents are informed of potential retention and provided support resources

  • Families are encouraged to stay in contact with teachers and principals


🚗 Arrival & Departure Procedures

Upper Elementary

  • Morning Car Drop-off: Front entrance before 7:45 AM

  • Tardy: Must be brought in by a parent

  • Pick-up: South glass doors (Upper Elementary lot); stay in car

  • Bus Riders: Use doors at the south end near the bus area

Lower Elementary

  • Morning Drop-off: South cafeteria doors (Main Entrance); do not park or leave car in drop-off line

  • Tardy (after 8:00 AM): Must be walked in by a parent

  • Pick-up: South doors; no entry into bus loop at any time


📆 Attendance Policy

Students must attend at least 90% of school days to be promoted.

Oklahoma Attendance Law

  • Parents/guardians must ensure children aged 5–18 attend school.

  • After 4 absences in 4 weeks or 10 in a semester (without valid excuse), the school must notify the District Attorney.

Absences & Tardies

  • School starts at 8:00 AM

  • Habitual absences/tardies may lead to legal consequences

  • Call the school or send a note to report absences

Attendance Contacts:

  • Upper Elementary: 918-443-6000, ext. 6041

  • Lower Elementary: 918-443-6000, ext. 6141

Attendance Count Rules:

  • Must be present 2+ hours in the AM or PM to count as present

  • Tardies: Arrival between 8:00–8:50 AM or leaving between 2:00–2:50 PM

  • 5 tardies = 1 absence

Virtual Learning: Attendance is based on logins, work completion, and teacher communication.


📤 Withdrawal Procedures

When withdrawing a student:

  • Visit the Enrollment Office on the last day

  • Get a withdrawal form and clear all classes, fines, and materials

  • Records will be released after clearance is complete


🏫 Checking Out / Leaving Campus

  • Must be checked out in person by a parent/guardian

  • No check-outs by phone

  • Students can’t leave class until office staff notifies them

  • Early check-outs may count as tardy/absence

  • Students can’t walk off-campus or to other locations without permission


🚷 Trespassing & Loitering

  • All visitors must check in at the front office

  • Unauthorized individuals (including suspended students or dropouts) will be asked to leave and may be arrested

  • No loitering is allowed on campus


🎉 School Life & Policies

Classroom Parties

  • Two per year: Fall and Valentine’s Day

  • No individual birthday parties

  • Monthly birthday snacks are provided by the school

Fundraising

  • Must be principal-approved

  • Only allowed before or after school

  • Receipts required for amounts over $10

Personal Items

  • Toys (Lower Elem): Only with principal approval; no trading cards

  • Electronics (Upper Elem):

    • Must be off and stored unless given permission

    • Violations may result in confiscation and loss of privilege

  • Phones: Turned off and stored away

    • If they disrupt learning, staff may confiscate

    • Parents must retrieve confiscated items

Phone Use

  • School phones are for school business

  • Notify your child of transportation plans before 2:00 PM

Other Policies

  • No pets allowed for safety reasons

  • No gum due to mess and maintenance issues


👕 Dress Code

Dress should support a focused learning environment. The following are not permitted:

  • Short-shorts, spandex, boxer shorts

  • Short skirts/shorts (must be longer than fingertips)

  • Tube tops, halters, bare midriffs, see-through clothing

  • Clothing promoting alcohol, tobacco, or drugs

  • Hats, hoods (worn up), sunglasses indoors

  • Gang-related items, sagging pants, bandanas

  • Jeans with holes above fingertip level

  • Form-fitting clothes unless worn under dress-code-appropriate items

  • Lower Elementary: Must wear closed-toe shoes; no flip-flops

Note: Staff may require students to change if clothing is inappropriate.


🔐 Lockers

  • Keep lockers clean and secure

  • No switching, sharing, or rigging lockers

  • No money or valuables in lockers

  • School is not responsible for lost/stolen items

  • Lockers may be inspected at any time


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🧥 Lost and Found

If students find lost items, they should immediately turn them in to the office.

  • Clothing: Placed on the coat rack near the east library entrance

  • Smaller items: Held in the main office

  • Unclaimed clothing may be donated to charity

  • The school is not responsible for items placed in the lost and found

  • Parents are encouraged to label coats, gym shoes, and other personal items

  • Students who keep lost property may face disciplinary action for theft


🚫 Sexual Harassment Policy

Oologah-Talala Public Schools strictly prohibits sexual harassment of or by students, staff, or volunteers.

Definition

Sexual harassment includes:

  • Verbal or physical advances

  • Inappropriate touching (e.g. pinching, brushing, patting)

  • Sexual comments or jokes

  • Harassing or suggestive teasing

Reporting

  • Victims are encouraged to report harassment through the Sexual Discrimination Grievance Policy

  • Reports may be made to a teacher, administrator, or another responsible adult

  • If the accused is the staff member in charge, the report must go to the next higher level of administration

Consequences

Students found responsible may face:

  • Warnings

  • Suspension

  • Other appropriate disciplinary actions
    All investigations will follow due process procedures.


🛑 Bullying Policy

Bullying is prohibited. This includes repeated harassment, intimidation, threats, physical actions, or verbal/electronic abuse that disrupts a student’s education or school environment.


🍽️ Cafeteria Rules

Students must follow these rules in the cafeteria:

  • No books or supplies at lunch tables

  • Walk—no running

  • No cutting in line or saving spots

  • No food sharing

  • Healthy food and drink encouraged; no soda at breakfast or lunch

  • Stay seated during lunch

  • No food throwing

  • Clean up trash and return trays

  • Remain seated until dismissed by staff

  • No food or drink taken from the cafeteria

  • Parents may only bring lunch for their own child


🎒 Student Searches

School officials may search students, their lockers, desks, or property without notice or consent if there is reasonable suspicion.

  • Lockers and desks are school property and can be inspected at any time.

  • Searches may occur on campus, at school events, or during school transportation.


🚍 Transportation

  • Students should have a consistent transportation plan for arrival and dismissal.

  • Changes must be communicated to the office before 2:00 PM.

  • No changes allowed after 2:00 PM to ensure proper communication with staff and students.


🚌 Bus Conduct

Bus transportation is a privilege, not a right. Students must follow these rules for safety:

  • Remain seated at all times

  • Be on time; cross only in front of the bus

  • No food or drinks

  • No loud talking, fighting, or roughhousing

  • No profanity or name-calling

  • Be silent at railroad crossings

  • Keep hands, feet, and belongings to yourself

  • Keep aisles clean

  • No throwing objects

  • Ride only your assigned bus

  • No balloons, glass items, or Pre-K transportation provided


🚶‍♀️ Walking & Bicycles

Students in Pre-K to 5th grade are not allowed to walk or ride bikes to or from school. Bus transportation is available for K–5 students.


🛝 Playground Rules

Our playground prioritizes safety and fun. Rules include:

  • Follow teacher directions

  • Use equipment correctly

  • Stay within the playground boundaries

  • Ask permission to enter the building

  • Stay on asphalt during wet weather

  • Keep hands and feet to yourself

  • No chase, contact games, wrestling, or fighting

  • No teasing, name-calling, or inappropriate language

  • No throwing objects like rocks or sand

  • No unapproved toys or equipment

  • Wipe feet before entering the building

Unsafe behavior may result in loss of recess.


🧑‍🏫 Control & Discipline

Teachers have the same rights as parents to control and discipline students during the school day, on the bus, or at school activities.


⚖️ Student Discipline Policy

Discipline helps students learn self-control and respect. Consequences for misbehavior may include:

  • Student and/or parent conferences

  • In-school suspension

  • Detention

  • Counseling

  • Behavior contracts

  • Seat/class changes

  • Financial restitution for damages

  • Cleaning or fixing damaged areas

  • Loss of privileges (e.g., field trips, lockers, parties)

  • Law enforcement involvement

  • Suspension

  • Referral to outside agencies

Pre-K is optional. Students with frequent disruptive behavior may be removed from the program.


🚨 Habitual Offenders

Students who repeatedly violate rules and have had multiple disciplinary interventions may face long-term out-of-school suspension.

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Weapons-Free Schools

Oologah-Talala Public Schools strictly follow the Gun-Free Schools Act. Possession or use of firearms or weapons on school property, at school events, or on school transportation is strictly prohibited.

Definition of Firearms

According to federal law (Title 18, U.S. Code § 921), a firearm includes:

  • Any weapon (including starter guns) designed to expel a projectile by an explosive

  • Frames or receivers of such weapons

  • Firearm silencers or mufflers

  • Explosive devices (bombs, grenades, rockets, mines, etc.)

Firearms will be confiscated and turned over to law enforcement.

Other Prohibited Weapons (per Oklahoma Statutes §21-1280.1)

Includes but not limited to:

  • Guns, knives (switchblade, bowie, dirk), sword canes

  • Metal knuckles, blackjacks, loaded canes, billy clubs

  • Any other offensive weapon

Disciplinary Action:

  • Firearms: Suspension for not less than one full calendar year

  • Other Weapons: Suspension period determined by the Superintendent or designee


School Drug Policy

Controlled Substances (transporting, selling, buying)

  • 1st Offense: 8 weeks out-of-school suspension

  • 2nd Offense: Up to 18 weeks suspension
    → First-time offenders may be considered for early return if they complete drug/alcohol counseling and provide a negative drug test. (Parent/Guardian is responsible for cost.)

Under the Influence or Possession of Alcohol, Drugs, or Inhalants

  • 1st & 2nd Offense: 10 days out-of-school suspension

  • Further Offenses: Possible suspension for the remainder of the school year

All violations will be reported to law enforcement.


Tobacco & Vaping Policy

Use or possession of tobacco, imitation tobacco, or vape products by students is prohibited on:

  • School grounds

  • School buses

  • School-sponsored events (on or off campus)

Consequences:

  • 1st Offense: 5 days in-school detention + fine up to $100

  • 2nd Offense: 5–7 days in-school detention + counseling + fine up to $200

  • 3rd Offense: Out-of-school suspension (length determined by administration) + counseling + up to $200 fine

State Law on Tobacco/Vaping Access for Minors


Emergency Information

Unexpected Closures

In the event of inclement weather or emergencies, school closures will be announced via:

  • TV: KTUL (8), KJRH (2), KOTV (6), KOKI (23)

  • Radio: KRMG AM 740

  • Social Media: Oologah Lower & Upper Elementary Facebook

  • School App & Website

  • Automated phone messages

Parents should ensure they have a plan in place and submit an emergency form to their child's teacher.

Emergency Drills

We conduct regular drills for:

  • Fire

  • Tornado

  • Intruder/Lockdown

  • Bus evacuations
    Each school has a specific evacuation and safety plan in place.


Parent Volunteers

We welcome parent involvement! If you're interested in volunteering:

  • Forms are available in both elementary offices

  • A background check through the Roger’s County Sheriff's Office is required (at the volunteer’s expense)


Asbestos Compliance

We comply with AHERA (Asbestos Hazard Emergency Response Act). Though some materials tested positive for asbestos in 1988, none pose a hazard and are safely maintained.
➡ For more info or to view the asbestos management plan, contact the Superintendent’s Office.


Health Information

School Health Room

A trained healthcare assistant is available during school hours. A county nurse is also available by phone. In emergencies, we will contact you using information provided in your child’s health record.


COVID-19 Guidelines

To protect students and staff:

  • Daily health screenings and temperature checks

  • Anyone with a temp over 100.4°F will be sent home

Return to School:

  • Positive Test: 14-day quarantine

  • Negative Test: Must be fever-free for 3 days (without medication)

  • No Test: 14-day exclusion from school

➡ See the OTPS COVID-19 Response Guide for details.


Medication at School

We strongly encourage medications to be given at home. If needed at school:

  • Prescription meds must be in the original prescription bottle

  • Non-prescription meds must be in the original package

Required Info (written or verbal):

  • Student’s name

  • Medication name & dosage

  • Time of administration

  • Parent/guardian signature

  • Physician’s name (if applicable)

Controlled substances must be delivered by a parent/guardian. Students may not transport them.

Unclaimed meds will be safely disposed of at the end of the year.

Important: The school does not provide cough drops, Tylenol, or other over-the-counter medications.


Contagious Illness Policy

Students with a contagious condition must stay home until cleared by a healthcare provider.
Students returning from illness must be approved by the school nurse before entering class.


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Student Health & Safety

Illness or Injury

If your child is sick, the best place for recovery is at home. Should your child become ill during the school day, we will contact you immediately.
Parents must complete and update emergency contact and health information so we can respond quickly when needed.

General Health Guidelines

  • Students with a temperature of 100.4°F or higher will be sent home and must remain fever-free for 24 hours without medication before returning.

  • Students sent home for vomiting or fever must stay home the following school day unless cleared by the nurse.

  • Unexplained rashes require evaluation by a doctor and written clearance to return.

  • Medication that must be administered at school must be delivered by a parent and include written instructions.

  • Medications taken three times daily should be given at home (morning, after school, bedtime) unless directed otherwise by a physician.

  • If your child has special health needs, please contact the school nurse in advance.

  • Keep all contact numbers current in case of an emergency.

Immunization Requirements (2024–2025)

Immunization records are required for enrollment. To request a vaccination exemption, contact School Nurse Shonna Kubien at (918) 443-6000 ext. 6041.

Vaccine Pre-K K–6th
DTaP 4 5
IPV/OPV 3 4*
MMR 1 2
Hep B 3 3
Hep A 2 2
Varicella 1 1

*Note: If the 3rd dose of IPV/OPV is given after age 4, a 4th dose is not needed.

Student Insurance

At the beginning of the school year, families may purchase optional accident insurance for students.


Nutrition & Celebrations

Snacks & Birthdays

All snacks or treats brought to school must be store-bought in original packaging.
Homemade food items may not be shared.
Individual birthday parties are not allowed. The school will celebrate monthly birthdays with snacks provided by the office.


Student Rights & Protections

Nondiscrimination Notice

Oologah-Talala Public Schools prohibits discrimination based on race, color, national origin, gender, disability, or age. Equal access is also provided for the Boy Scouts and other designated youth groups.

Questions or complaints can be directed to the appropriate coordinator listed below:

Area Contact Phone
Disabilities (Section 504/ADA) Special Services Director 918-443-6000 ext. 6057
Race, Color, National Origin (Title VI) Assistant Superintendent 918-443-6000 ext. 6080
Sex Discrimination (Title IX) Assistant Superintendent 918-443-6000 ext. 6080
Age Discrimination Assistant Superintendent 918-443-6000 ext. 6080
Boy Scouts Act Assistant Superintendent 918-443-6000 ext. 6080

Child Identification, Screening & Evaluation

Overview

In partnership with the Oklahoma State Department of Education, our district conducts screenings and evaluations to identify children ages birth through 21 who may need special services.

Referral

Referrals may be made for:

  • Children aged 3–5 (Preschool)

  • K–12 students with suspected disabilities

  • Birth–2-year-olds may be referred through the SoonerStart Early Intervention Program

Call OASIS at 1-800-42-OASIS for statewide referral information.

Screenings

Screenings may include:

  • Vision

  • Hearing

  • Health

  • Educational readiness

  • Record reviews, observations, interviews

Parental consent is required unless an objection is filed in writing.


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